Register your interest for 2024
Plans for our 2024 event are already in full swing and our office team are working hard to ensure it’s better than ever. Events like this simply don’t happen without the incredible team of volunteers.
There are a variety of jobs available – Experience is helpful, but not essential (full training will be given). You can sign up to volunteer using the link attached – We do recommend you scroll down to the New Signup step by step instructions prior to filling our your registration form. We are using a new system this year, recommended to us by the volunteer organisers at Blair Horse Trials and the instructions will hopefully answer any questions you may have during the sign up stage.
I’ve already signed up:
You will have received an email from the Eventingvolunteers system on Friday 12th April, linking to a questionnaire. Here, you can highlight your dietary requirements, days available and preferred disciplines etc. If you have already done this, Thank you. You should have received a confirmation email that your entry has been approved. Don’t worry if you missed this email – you can use the link below to sign into your volunteer dashboard. More information on how to use the new system can be found in the step by step instructions below.
If you have signed up, but have NOT received a notification from us via email or eventingvolunteers, please let us know as it’s likely we do not have you registered. It’s advisable to check your junk mail just incase. You can use the step by step instructions below to try again, or we can add you to the system manually using your name and email address. To do this we will need your full name, email address and day/discpline you wish to sign up for. Email: volunteers@belsay.com
This page on our website will be kept up to date with Volunteer information.
Step By Step Instructions
This year, we will be using a new system called Eventing Volunteers. This should allow us to streamline our communications with you in the run up to the event. If you would like to register your interest, could we please ask you to use the link below and create a volunteers profile. It will ask you to submit a few basic contact details, then you can select Belsay International Horse Trials. This will direct you to a questionnaire where you can select your discipline and day preferences. Please see the “how to” graphic below to ensure you are able to sign up correctly to the Eventing Volunteers system. If you are having trouble, contact us via email to let us know you would like to join our Volunteers database. We will need your name email address and days/disciplines you would like to volunteer for. We will enter you manually and you will receive confirmation emails from eventing volunteers – you can then use these emails to sign up to the system and see your assigned days. volunteers@belsay.com
Sign Up: https://gb.eventingvolunteers.com/
Thanks for signing up the system – we are confident this will be a real success in the long run. It allows you to stay up to date with the recent information, see timings etc. Whenever we add new information which relates to your shift, you’ll receive an email direct. You can then sign in and see all correspondence in your dashboard inbox. If you need us at any time, you can contact us at volunteers@belsay.com
Days & disciplines are now available on the system, so you can select your preferences and sign up to days appropriate to you. Once selected, it will show as pending on your system. We will be notified and will manually approve you onto your role. You will be notified of this approval by email. Please note, roles and timings are still draft approvals at this stage – our coordinators will be in touch early-mid May with more information, once entries close and class times/sizes are confirmed.
Sign In: https://gb.eventingvolunteers.com/
If your registration was successful, you will have received an email from eventingvolunteers asking you to confirm your email address. Check your junk, and if no success it’s likely it didn’t work. We recommend you try again using the step by step instructions below. If you are still struggling, we can add you manually. Let us know your name, email address and the days and times you would like to volunteer for and we will add you from our office – volunteers@belsay.com
Once we add you manually, you will receive an email asking you to re set your password (Direct from eventingvolunteers). You can reset this, then sign in using your email and new password. All information regarding your signed up shifts will then be in “My signups”, or can be found in Events > Area North > Belsay > Select the day in the events tab/calendar box.
CAMPING
Camping for volunteers is available throughout the week, situated in the International lorry park. Toilet and coffee facilities are nearby on site. Hook up is not included (It is available at £125, if pre-booked). To book your slot, please get in touch via email – volunteers@belsay.com
We are incredibly grateful to all our volunteers who give up their time and promise to take fantastic care of you.
– Each volunteer is given a Season entry ticket, to enjoy the days when not volunteering.
– Every volunteer receives a thank you gift from Laura, Organiser of BIHT. This year we have fabulous branded travel coffee cups – Tried & tested by our office team!
– XC fence judges are looked after throughout the day by Sue Walby and her amazing bun run team. Hot & soft drinks, lunches, baked treats and goodies are offered at various times throughout the day. Other volunteers are looked after by Tory Dodd and team coordinators, with packed lunches, refreshments and treats!
– New for 2024, we have an exciting Volunteers party held on Saturday night, after XC. More information is below.
VOLUNTEERS PARTY
New for 2024: The Eco Voltz sponsored Volunteers Party will take place straight after XC finishes on Saturday. Held at the XC viewing tent, near the water fences.
Eco Voltz Unsung Hero Award
If you know someone that deserves recognition for their hard work and dedication to eventing, nominate them for the Eco Voltz Equestrian Unsung Hero Award.
Importantly: your nominee needs to be someone who is going to be in attendance at Belsay International Horse Trials (29th May – 2nd June 2024), as the winner will be announced and prizes presented during the event.
To submit: please DM the Eco Voltz Equestrian Facebook page with the name and details of your unsung hero.
In 2024, the lucky winner of this award will receive a bottle of champagne and a £250 cheque from Eco Voltz.
