Belsay Horse Trials has become well known for its fantastic variety of trade stands which range from high-end fashion accessories and jewellery to garden furniture, arts and crafts and specialist food stands, alongside a wide range of equestrian goods.
On average, we receive around 5,000 visitors over the course of the horse trials weekend, all of whom enjoy the shopping experience that Belsay has become known for.
As usual, we will have a concerted campaign of publicity in the run-up to the horse trials via Facebook, Twitter and Instagram. We will also have PR campaign aimed at local press and TV/radio, as well as some targeted local advertising. If you have any interesting stories, please do get in touch and we will try and promote them.
Applications for Trade Stands and Craft Stalls are available to download from this page.
Please note that we are often oversubscribed by application forms from Food Stands. We make every effort to ensure that we support food retailers with whom we have an established relationship as a priority.
Belsay Horse Trials is supported by an impressive array of companies who value our event as a fantastic way to reach new customers and raise awareness of their products and services. We can put together specialist packages for our trade stands including fence sponsorship, class sponsorship or sponsorship of prizes. Sponsorship can include programme advertising and website/facebook and twitter advertising campaigns as well as hospitality in our corporate marquee.
If you are interested in sponsoring any element of Belsay Horse Trials, please contact Laura de Wesselow on 07889 437237 or email email@example.com
TERMS AND CONDITIONS
Trade Stands form a lovely retail village around and adjacent to the Show Jumping Arena. The fee for a Trade Stand pitch is £30 per metre (3.3ft) including VAT and the minimum pitch size is 3m x 3m (£90). Discounts are available to sponsors.
Craft Stands are located within a marquee and tables cost £55 each plus VAT. Tables are supplied and are 3m x 1m in size.
Applications for trade stands and craft stands must be received by 1st March 2018 with a 25% deposit. Details of stands along with photos will be posted on the website as soon as full payment is received.
The deadline for full payment is 1st May 2018.
SET UP AND BREAK DOWN
Trade Stands must be erected on or before Friday 1st June. You will be sent full instructions prior to this and entry will be well signposted. Pitches will be in a pre-ordained plan and you will be shown your spot on arrival. No onsite security will be provided. However, there will be traders staying overnight on site.
All exhibitors/trade stands are responsible for the safety of their own stands and the risk that they may pose to other persons within the allocated space or immediate surrounding areas. They must ensure they have complied with all statutory legislation regarding testing of equipment, training of staff and erection of equipment.
If you wish to dismantle and remove their equipment while the event is still running and there are people moving around, you must take special care that no one is harmed. No exhibitor will be allowed to dismantle his/her stand while show jumping is in progress. These requirements will be monitored by the Health and Safety Steward and the Organiser.
The exhibitors/trade stands are responsible for all product liability in line with their statutory duties under trade description legislation. Any stands selling or sampling food/drink must be aware of and comply with all food hygiene and safety requirements.
It is recommended by British Eventing that all Trade Stand owners ensure they are covered under their own Third Party insurance for any foreseeable risks.
Break down will be after the close of the event on Sunday 3rd June or, by special arrangement with the organisers, on Monday 4th June.
Gates are open to the public 0800-1830.
All Trade Stands are responsible for removing their own waste and litter. Please do not use the public rubbish bins at the ring side to dispose of cardboard boxes etc. The Organisers of Belsay Horse Trials reserve the right to impose fines on those traders who contravene these rules.
TENTS AND ELECTRIC HOOK UP
Electric Hook up can also be arranged, but we will need to know as soon as possible if you are interested so that we can make the arrangements.